How to Structure an Efficient Workweek in Property Management

A well-organised workweek can boost efficiency, reduce stress, and improve service delivery in property management. Here’s a structured approach to help your team stay productive and proactive.

Monday: Planning & Prioritisation

  • Team meeting to review tasks, tenant requests, and maintenance updates

  • Follow up on weekend inquiries and urgent maintenance issues

  • Check arrears and send reminders to tenants

Tuesday: Leasing & Marketing

  • Conduct rental appraisals and update property listings

  • Follow up with prospective tenants and schedule inspections

  • Review and adjust marketing strategies for vacant properties

Wednesday: Routine Inspections & Compliance

  • Conduct scheduled property inspections and document reports

  • Check lease expirations and plan for renewals

  • Ensure compliance with safety checks (smoke alarms, pool safety, etc.)

Thursday: Maintenance & Owner Communication

  • Follow up on ongoing maintenance requests and approvals

  • Provide property updates to landlords and discuss any concerns

  • Process invoices and financial reporting for owners

Friday: Admin & Team Development

  • Finalise lease agreements and prepare for upcoming move-ins/move-outs

  • Wrap up outstanding admin tasks and ensure inboxes are clear

  • Team training, professional development, or industry updates

By setting a structured weekly routine, property management teams can work more efficiently while delivering outstanding service to landlords and tenants.

Are you ready to create a growing and profitable property agency or want to develop a highly effective marketing strategy? To book your FREE 30-minute discovery, email hello@laurenrobinson.com.au

Lauren Robinson